EnglishUSA takes your privacy very seriously. This notice explains how EnglishUSA uses any personal information we collect about you when you use this website and/or become a member. EnglishUSA collects personal data only with your consent (i.e. by joining EnglishUSA or creating a guest account) or to fulfill a compelling legitimate interest of EnglishUSA in a manner that does not outweigh your rights and freedoms. EnglishUSA endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with EnglishUSA and the practices described in this Privacy & Data Use Notice.

What information do we collect about you?

We collect information about you when you join EnglishUSA, create a guest account on our website, register for an event, or otherwise input information about yourself in your use of the website. The specific information collected can be found via the join/renewal form, event registration form, etc. This information is collected transparently and voluntarily. Website usage information is collected using cookies (defined below), however this data is not personally identifiable.

How will we use this information?

Your personal contact and other information is collected so that EnglishUSA may:

1) provide members, prospective members, and attendees with goods and services, including membership services, educational content, events, and the like;

2) communicate with you about your membership, our events, other association news and business, and/or communicate with you with promotional material from our sponsors;

3) analyze membership composition and trends;

4) tailor member and event services based upon known information about our members;

5) include your program contact information in the member directory;

6) contact you regarding opportunities for volunteer service with the association (your information may be shared with volunteers such as the Executive Board).

We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of EnglishUSA services. NOTE: Exhibitors at EnglishUSA events are provided a list of program information/contacts.

How will we communicate with you?

EnglishUSA will send you information about association news, calls for proposals, registration, etc. By creating an account on the EnglishUSA website, you consent to receiving emailed communications from us. You may opt out from marketing materials using the “Safe Unsubscribe” link on all emails we send or by sending your request to info@englishusa.org, though you will subsequently not receive any EnglishUSA news or information (including the call for proposals and registration notices for conferences). You will receive automated notices from the website (such as expiration reminders and event registration confirmations) regardless of whether you opt out of marketing materials.

Where is my information stored?

Information related to your member or guest account with EnglishUSA is maintained in your user profile. This personal information is stored in one or more software platforms hosted by third parties. These third parties do not use your personal information for any purpose other than cloud storage and retrieval, or other purpose as noted below. A sample of this software is as follows:

• Website association management software
• Box.com (software for storage of data back ups)
• MailChimp (email marketing software)
• QuickBooks Online (accounting software)

Additionally, when you submit a proposal for conference, you are utilizing a software called ProposalSpace and are subject to their privacy policy: https://proposalspace.com/privacy

EnglishUSA strives to ensure its vendors are GDPR compliant whenever feasible and appropriate.

Website Cookies

As is true of most web sites, EnglishUSA’s website collects certain information automatically utilizing cookies. EnglishUSA utilizes cookies in order to give you the best experience on our website. Cookies assist with the website “remembering” you, and also with our ability to use analyze and assess website behavior and activity so that EnglishUSA may evaluate and adapt the website itself based on visitor use. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of the ENGLISHUSA’s website, including a history of the pages you view. You can set your browser not to accept cookies. For more information on cookies, here are third-party links for your reference:

• www.aboutcookies.org
  
• www.allaboutcookies.org

Other Websites

Our website contains links to other websites and subscription services. This Privacy & Data Use Notice only applies to the EnglishUSA website. When you click a link to an outside website, you are leaving the EnglishUSA site and are subject to the privacy and security policies of the outside website.

Access to your information and correction, right to be forgotten

You can access the information EnglishUSA holds about you and correct it by accessing your website profile at any time. Should you ever wish to be “forgotten” in the future, please contact info@englishusa.org so that our staff may anonymize your data.

Web Accessibility Statement

EnglishUSA is committed to ensuring that our website and resources are accessible to the widest possible audiences, including those with visual, hearing, motor, and/or cognitive disabilities.

This statement outlines our ongoing approach to making the EnglishUSA website and resources accessible to be inclusive of all of our members. We welcome your feedback and suggestions about how we can continue to improve accessibility.

EnglishUSA websites, electronic documents, and non-web software such as native mobile applications aspire to meet W3C WAI's Web Content Accessibility Guidelines 2.1, Level AA conformance. We have completed implementation of many compliant accessibility features, including defined language in source code, responsive pages that fit a variety of browser windows, non-flickering imagery and screens, multiple ways to access content on each page, and inclusion of contact information on each page. We stay diligent in continuing to work on implementing and/or improving the implementation of a variety of additional compliant accessibility features.

As we continue to improve the accessibility of our websites, we will reflect any changes in this accessibility statement to communicate our progress.

We value your opinions and are always seeking ways to improve and make our websites and applications better. If you are interested in helping us test for usability and/or accessibility, please contact us.